BYLAWS OF THE
ASSOCIATES OF BRAND LIBRARY AND ART CENTER
(AS PUBLISHED SEPTEMBER 19, 1993)
[Later Amendments by the Board of Directors are Italicized]
[September 2004 Amendments are in Bold Type]
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ARTICLE I. NAME
THE NAME OF THIS ORGANIZATION SHALL BE "ASSOCIATES OF BRAND LIBRARY AND ART CENTER."
ARTICLE II. PURPOSE
THE PURPOSE OF THIS ORGANIZATION SHALL BE TO AID AND PROMOTE THE BRAND LIBRARY AND ART CENTER. IT SHALL FOSTER EDUCATION IN THE ARTS IN THIS COMMUNITY, AND SHALL ACCEPT AND ENCOURAGE GIFTS, AND RAISE FUNDS TO ENHANCE THE PROGRAMS, COLLECTIONS AND FACILITIES OF THE BRAND LIBRARY AND ART CENTER.
ARTICLE III. MEMBERSHIP
SECTION 1. MEMBERSHIP IN THIS ASSOCIATION SHALL BE OPEN TO ALL INDIVIDUALS, BUSINESSES, AND ORGANIZATIONS WHO MEET THE ANNUAL DUES REQUIREMENTS.
SECTION 2. EACH MEMBER OR EACH BUSINESS OR ORGANIZATION SHALL HAVE ONE VOTE.
SECTION 3. INDIVIDUAL, FAMILY, BUSINESS, AND ORGANIZATION MEMBERSHIPS ARE FOR ONE YEAR.
SECTION 4. ALL MEMBERSHIPS, EXCEPTING THOSE OF BUSINESSES AND ORGANIZATIONS, SHALL INCLUDE A FAMILY UNIT. MEMBERSHIP CATEGORIES ARE:
INDIVIDUAL/FAMILY BUSINESS or ORGANIZATION
STUDENT (16—College)
INDIVIDUAL SENIOR (55 and over)
SENIOR & SPOUSE (55 and over)
REGULAR REGULAR
SUPPORTING SUPPORTING
SUSTAINING SUSTAINING
PATRON PATRON
BENEFACTOR BENEFACTOR
SECTION 5. HONORARY LIFE MEMBERSHIPS MAY BE AWARDED FROM TIME TO TIME:
• TO PAST PRESIDENTS FOR THEIR LOYAL SERVICE TO THE ASSOCIATES.
• TO PERSONS, BUSSINESSES, OR ORGANIZATIONS THAT HAVE MADE SIGNIFIANT
DONATIONS TO THE LIBRARY OR TO THE ASSOCIATES.
• TO RETIRED CITY OFFICIALS, GLENDALE LIBRARY OR BRAND LIBRARY STAFF MEMBERS,
AND MEMBERS OF THE ASSOCIATES THAT HAVE LENT THEIR OUTSTANDING SUPPORT TO ADVANCE THE PURPOSE OF THE ASSOCIATES.
HONORARY MEMBERSHIPS ARE NOMINATED AND ELECTED BY THE BOARD OF DIRECTORS.
ARTICLE IV. DUES
SECTION 1. THE ANNUAL DUES SHALL BE DETERMINED BY THE BOARD OF DIRECTORS, AND CHANGED BY A QUORUM OF THE BOARD, AS NEEDED. DUES ARE PAYABLE ON AN ANNUAL BASIS. DUES NOT PAID BY THEIR EXPARAITION MONTH SHALL BE CONSIDERED DELINQUENT.
SECTION 2. DUES RECEIVED FROM NEW MEMBERS WILL BE APPLIED TO THE COMING TWELVE MONTHS.
SECTION 3. MEMBERSHIP RENEWALS ARE DUE ON THE SAME MONTH THAT A MEMBER
FIRST JOINED THE ASSOCIATES.
ARTICLE V. MEETING
SECTION 1. THE FISCAL YEAR SHALL BE FROM JULY 1 THROUGH JUNE 30.
SECTION 2. THE GENERAL MEMBERSHIP OF THE ASSOCIATES SHALL BE INVITED TO ATTEND, AN ANNUAL OPEN MEETING OF THE BOARD OF DIRECTORS IN MAY, AT WHICH TIME THE ANNUAL ELECTION OF OFFICERS SHALL BE HELD. NOTICE OF THIS MEETING SHALL BE MAILED TO ALL MEMBERS AT LEAST THIRTY(30) DAYS IN ADVANCE.
SECTION 3. SPECIAL MEETINGS OF THE MEMBERSHIP MAY BE CALLED PROVIDING TEN (10) DAYS PRIOR NOTICE IS SENT TO MEMBERS.
SECTION 4. REGULAR MEETINGS OF THE BOARD OF DIRECTORS SHALL BE HELD FIVE TIMES A YEAR, FROM SEPTEMBER TO JUNE, AT A PLACE AND TIME DESIGNATED BY THE BOARD OF DIRECTORS. SPECIAL MEETINGS OF THE BOARD OF AT LEAST FIVE (5) MEMBER MAY BE CALLED BY THE PRESIDENT. NO OTHER INDIVIDUAL MAY CALL A MEETING. WRITTEN NOTICE SHALL BE SENT TO MEMBERS AT LEAST FIVE (5) DAYS PRIOR TO THE MEETING DATE.
SECTION 5. EIGHT (8) MEMBERS OF THE BOARD OF DIRECTORS SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF BUSINESS.
ARTICLE VI. BOARD OF DIRECTORS
SECTION 1. THE BOARD OF DIRECTORS SHALL BE COMPOSED OF ELECTED OFFICERS, CHAIRPERSONS OF ALL STANDING COMMITTEES, BRAND LIBRARY MANAGER AND SPECIAL OFFICERS.
SECTION 2. All MEMBERS OF THE BOARD OF DIRECTORS SHALL BE MEMBERS IN GOOD STANDING. ANY MEMBER ABSENTING HIMSELF FROM THREE (3) REGULAR BOARD MEETINGS WITHOUT GOOD CAUSE SHALL FORFEIT HIS POSITION.
SECTION 3. THE ELECTIVE OFFICERS SHALL CONSTITUTE THE EXECUTIVE BOARD, AND SHALL INCLUDE:
PRESIDENT
VICE PRESIDENT/DIRECTOR OF EDUCATION
DIRECTOR OF MEMBERSHIPS
DIRECTOR OF WAYS AND MEANS
DIRECTOR OF VOLUNTEERS
DIRECTOR OF LIBRARY TOUR DOCENTS
SECRETARY
TREASURER
SECTION 4. THE FOLLOWING CHAIRS SHALL BE NOMINATED BY THE NOMINATING COMMITTEE AND RATIFIED BY A MAJORITY OF THE BOARD OF DIRECTORS. ALL EVENTS PLANNED BY THE CHAIRS MUST BE APPROVED BY A MAJORITY OF THE BOARD OF DIRECTORS AND THE LIBRARY MANAGER.
ARTISTS' REPRESENTATIVE
CALENDAR COMMUNIQUE EDITOR
HISTORIAN
LIAISON TO THE FRIENDS OF THE GLENDALE PUBLIC LIBRARY
PUBLICITY CHAIR
TOUR CHAIR
YEARBOOK CHAIR
SECTION 5. THE FOLLOWING CHAIRS SHALL BE APPOINTED BY THE PRESIDENT AND THE BRAND LIBRARY MANAGER AS DEEMED NECESSARY AND RATIFIED BY A MAJORITY OF THE BOARD OF DIRECTORS:
ANNUAL BRAND EXHIBIT CHAIR
ANNUAL BRAND BOOKSALE COORDINATOR
DANCE CHAIR
MUSIC CHAIR
SECTION 6. ASSISTANTS MAY BE NOMINATED BY THE ELECTIVE OFFICERS OR COMMITTEE CHAIRS AS DEEMED NECESSARY AND RATIFIED BY A MAJORITY OF THE BOARD OF DIRECTORS.
THESE ASSISTANTS SHALL ATTEND BOARD MEETINGS BUT MAY VOTE ONLY IN THE ABSANCE OF THE OFFICER OR CHAIR THAT THEY ARE ASSISTING.
ARTICLE VII. SPECIAL OFFICERS
SPECIAL OFFICERS ARE VOTING MEMBERS OF THE BOARD OF DIRECTORS AND SHALL ATTEND MEETINGS AS DEEMED NECESSARY.
SECTION 1. EX OFFICIO MEMBERS SHALL BE THE DIRECTOR OF THE GLENDALE PUBLIC LIBRARY AND THE BRAND AND BRANCHES ADMINISTRATOR.
SECTION 2. THE FRIENDS OF THE GLENDALE PUBLIC LIBRARY SHALL DESIGNATE A PERSON WHO WILL SERVE AS AN EX OFFICIO MEMBER AND LIAISON TO THE ASSOCIATES OF THE BRAND LIBRARY AND ART CENTER .
SECTION 3. THE AUDITOR SHALL BE APPOINTED BY THE PRESIDENT AND APPROVED BY THE BOARD OF DIRECTORS. THE AUDITOR SHALL AUDIT THE BOOKS OF THE ASSOCIATION AT THE CLOSE OF THE FISCAL YEAR AND PRESENT A CERTIFIED REPORT TO THE BOARD OF DIRECTORS.
SECTION 4. ADVISORY COUNCIL SHALL CONSIST OF PAST PRESIDENTS WITH THE IMMEDIATE PAST PRESIDENT AS CHAIRMAN.
ARTICLE VIII. DUTIES OF OFFICERS AND BOARD MEMBERS
SECTION 1. THE PRESIDENT SHALL PERFORM ALL NECESSARY DUTIES OF A PRESIDENT,
AND WITH BOARD APPROVAL, FILL VACANCIES OF THE BOARD OF DIRECTORS. THE PRESIDENT SHALL BE AN EX-OFFICIO MEMBER OF ALL COMMITTEES, EXCEPTING THE NOMINATING COMMITTEE, PRESIDE AT ALL MEETINGS OF THE BOARD OF DIRECTORS, AT ALL MEETINGS OF THE MEMBERSHIP AT LARGE, AND SHALL ACT AS LIAISON BETWEEN THE ASSOCIATES AND LIBRARY STAFF. THE PRESIDENT, AFTER CONSULTATION WITH THE BOARD, SHALL CALL A MEETING OF THE TREASURER , WAYS AND MEANS DIRECTOR AND THE LIBRARY MANAGER TO DETERMINE THE BUDGET FOR THE FISCAL YEAR. THE BUDGET AND AN ANNUAL REPORT SHALL BE PRESENTED AT THE SEPTEMBER MEETING.
SECTION 2. THE VICE PRESIDENT/DIRECTOR OF EDUCATION SHALL DIRECT EDUCATIONAL ACTIVITIES AND COORDINATE A LECTURE SERIES RELATED TO ART AND/OR MUSIC. THE VICE PRESIDENT/DIRECTOR OF EDUCATION SHALL ASSIST THE PRESIDENT AND SERVE AS PRESIDING OFFICER IN THE ABSENCE OF THE PRESIDENT.
SECTION 3. THE DIRECTOR OF MEMBERSHIP SHALL RECRUIT NEW MEMBERS, RECEIVE ALL MONIES FROM MEMBERSHIP DUES, RETAIN EXISTING MEMBERS, KEEP ALL MEMBERSHIP RECORDS AND ORIENT NEW MEMBERS. THE MEMBERSHIP DIRECTOR SHALL SERVE AS PRESIDENT IN THE ABSENCE OF THE PRESIDENT AND VICE PRESIDENT/EDUCATION.
SECTION 4. THE DIRECTOR OF WAYS AND MEANS SHALL PLAN AND COORDINATE ALL FUND RAISING ACTIVITIES AND APPOINT COMMITTEE CHAIRPERSONS AS NEEDED.
SECTION 5. THE DIRECTOR OF LIBRARY TOUR DOCENTS AND THE DIRECTOR OF VOLUNTEERS SHALL RECRUIT AND COORDINATE INDIVIDUALS WHO WILL VOLUNTEER FOR PROJECTS, ACT AS HOST/HOSTESSES FOR SPECIAL EVENTS, OR CONDUCT TOURS FOR THE ASSOCIATES AND THE LIBRARY. THE DIRECTOR OF TOUR DOCENTS AND THE DIRECTOR OF VOLUNTEERS SHALL PRESIDE OVER TEN DOCENT/VOLUNTEER MEETINGS AND APPOINT CHAIRPERSONS AS NEEDED.
SECTION 6. THE SECRETARY SHALL KEEP THE MINUTES OF ALL MEETINGS OF THE BOARD OF DIRECTORS AND THE GENERAL MEMBERSHIP. THE MINUTES, WHEN APPROVED, SHALL BE KEPT AS A PERMANENT RECORD. A COPY OF THE MINUTES SHALL BE GIVEN TO THE PRESIDENT AND THE LIBRARY MANAGER FOLLOWING EACH MEETING. THE SECRETARY SHALL ATTEND TO ALL REPORTS AND CORRESPONDENCE OF THE ORGANIZATION NOT OTHERWISE PROVIDED FOR IN THESE BY-LAWS, AND SHALL ISSUE ALL NOTICES ORDERED BY THE BOARD OF DIRECTORS.
SECTION 7. THE TREASURER SHALL RECEIVE ALL MONIES OF THE ORGANIZATION AND DEPOSIT SAME IN THE BANK(S) DESIGNATED BY THE BOARD OF DIRECTORS AND SHALL PAY ALL BILLS AS AUTHORIZED BY THEM. THE TREASURER SHALL PRESENT A WRITTEN FINANCIAL REPORT AT ALL REGULAR MEETINGS OF THE BOARD OF DIRECTORS WITH COPIES TO THE PRESIDENT AND SECRETARY. THE ANNUAL REPORT SHALL BE DISTRIBUTED TO ALL BOARD MEMBERS AT THE SEPTEMBER MEETING. THE TREASURER OR THE PRESIDENT SHALL SIGN ALL FINANCIAL DOCUMENTS OF THE ORGANIZATION. THE TREASURER SHALL WORK WITH THE BOARD OF DIRECTORS IN MATTERS RELATED TO THE BUDGET AND SHALL BE RESPONSIBLE FOR MONITORING ALL EXPENDITURES. THE TREASURER SHALL SEEK APPROVAL BY A MAJORITY OF THE BOARD OF DIRECTORS FOR PAYMENT OF ITEMS NOT INCLUDED IN THE ANNUAL BUDGET, OR IN EXCESS OF THE DESIGNATED BUDGET.
SECTION 8. THE LIBRARY MANAGER OR DESIGNATE SHALL ADVISE THE BOARD ON ALL MATTERS RELATED TO THE LIBRARY AND ART CENTER , OVERSEE ALL EVENTS SCHEDULED BY MEMBERS OF THE ORGANIZATION AND APPROVE ALL PRINTED MATERIAL BEFORE RELEASE. THE LIBRARY MANAGER SHALL SUBMIT AN ANNUAL BUDGET REQUEST FOR LIBRARY COLLECTIONS AND EQUIPMENT IN MAY, AND PRESENT AN ANNUAL SUMMARY OF LIBRARY ACTIVITIES RELATED TO THE ASSOCIATES IN SEPTEMBER.
ARTICLE IX. DUTIES OF CHAIRPERSONS OF STANDING COMMITTEES
SECTION 1. THE ANNUAL BRAND EXHIBITS CHAIR SHALL COORDINATE ALL ASPECTS OF THE YEARLY JURIED EXHIBITION. THE CHAIR SHALL OBTAIN A JUROR, WRITE AND ARRANGE FOR PRINTING AND MAILING OF PROSPECTUS, RECEIVE AND ORGANIZE SLIDES FOR THE JURYING PROCESS, PLAN AND COORDINATE THE AWARDS CEREMONY, WORK WITH THE DIRECTOR OF WAYS AND MEANS ON FUNDRAISING, OVERSEE PUBLICITY, AND APPOINT ASSISTANTS AS DEEMED NECESSARY.
SECTION 2. THE ARTIST'S REPRESENTATIVE SHALL PROMOTE AND HANDLE ALL SALES OF GALLERY EXHIBITIONS. THE ARTIST'S REPRESENTATIVE SHALL ARRANGE AND PUBLICIZE EXHIBITS IN LIBRARY DISPLAY CASES AND PROMOTE AND HANDLE ALL SALES. THE ARTISTS' REPRESENTATIVE SHALL TRANSFER ALL MONIES RECEIVED FROM SALES WITH A WRITTEN ACCOUNT OF SUCH SALES TO THE TREASURER ON A MONTHLY BASIS.
SECTION 3. THE BOOKSALE COORDINATOR SHALL COORDINATE ALL VOLUNTEER PROJECTS DEEMED NECESSARY BY THE LIBRARY STAFF.
SECTION 4. THE CALENDAR COMMUNIQUE EDITOR SHALL PREPARE THE MEMBERSHIP NEWSLETTER. THE EDITOR. WITH THE ASSISTANCE OF THE MEMBERSHIP DIRECTOR, SHALL SUPERVISE THE PRINTING AND MAILING OF THE NEWSLETTER.
SECTION 5. THE DANCE CHAIR SHALL COORDINATE ALL ASPECTS OF THE ANNUAL DANCE SERIES, INCLUDING SCHEDULING OF PERFORMERS AND COORDINATION OF DATES WITH LIBRARY MANAGER, PUBLICITY AND RELATED CLERICAL RESPONSIBILITIES, DESIGNING AND PRINTING OF PROGRAMS AND RECEPTIONS. PERFORMERS AND RELATED COSTS MUST BE APPROVED BY THE BOARD OF DIRECTORS IN ADVANCE OF COMPLETION OF NEGOTIATIONS.
SECTION 6. THE HISTORIAN SHALL COMPILE ALL PRESS ITEMS, ALL PRINTED MATTER AND MEMENTOES RELATING TO THE ACTIVITIES OF BRAND LIBRARY AND ART CENTER AND THE ASSOCIATES. THIS HISTORY SHALL BE PRESENTED TO THE MEMBERS AT THE SEPTEMBER MEETING. WHEN COMPLETED, THE BOOK SHALL BE KEPT ON FILE IN THE ARCHIVES OF THE LIBRARY.
SECTION 7. THE LIAISON TO THE FRIENDS OF THE GLENDALE PUBLIC LIBRARY SHALL REPRESENT THE ASSOCIATES OF BRAND AT ALL FRIEND'S BOARD MEETINGS.
SECTION 8. THE MUSIC CHAIR SHALL PLAN AND COORDINATE ALL ASPECTS OF THE ANNUAL MUSIC SERIES, INCLUDING SCHEDULING OF PERFORMERS AND COORDINATION OF DATES WITH LIBRARY MANAGER, PUBLICITY AND RELATED CLERICAL RESPONSIBUTIES, DESIGNING AND PRINTING OF PROGRAMS, AND RECEPTIONS. SCHEDULING OF PERFORMERS AND RELATED COSTS MUST BE APPROVED BY A MAJORITY OF THE BOARD OF DIRECTORS IN ADVANCE OF COMPLETION OF NEGOTIATIONS.
SECTION 9. THE PUBLICITY CHAIR SHALL ADVISE BOARD MEMBERS IN ALL MATTERS RELATED TO THE PRESS, ACT AS LIAISON TO THE MEDIA AND WORK WITH BOTH GROUPS. IN PROMOTING THE ACTIVITIES OF THE ASSOCIATES.
SECTION 10. THE TOUR CHAIR SHALL ARRANGE TOURS RELATED TO ART AND/OR MUSIC. THE TOUR CHAIR SHALL COORDINATE ALL ASPECTS OF THE ANNUAL TOUR SERIES INCLUDING SCHEDULING OF TOUR MEMBERS AND TWO ALTERNATES. THE COMMITTEE SHALL BE ELECTED AT THE JANUARY BOARD MEETING AND SHALL PRESENT A PROPOSED SLATE OF SITES, COORDINATION OF DATES WITH LIBRARY MANAGER, SALE OF TICKETS AND PUBLICITY AND RELATED CLERICAL RESPONSIBILITIES. THE TOUR CHAIR SHALL ACT AS TOUR GUIDE AS NEEDED.
SECTION 11. THE YEARBOOK CHAIR SHALL COMPILE INFORMATION TO BE INCLUDED IN THE YEARBOOK. THE YEARBOOK CHAIR, WORKING CLOSELY WITH THE MEMBERSHIP DIRECTOR, SHALL ARRANGE FOR PRINTING OF YEARBOOK AND DISTRIBUTION TO ALL MEMBERS.
ARTICLE X. NOMINATIONS AND ELECTIONS
SECTION 1. THE NOMINATING COMMITTEE SHALL CONSIST OF AT LEAST THREE MEMBERS AND TWO ALTERNATES. THE COMMITTEE SHALL BE ELECTED AT THE JANUARY BOARD MEETING AND SHALL PRESENT A PROPOSED SLATE OF OFFICERS TO THE BOARD OF DIRECTORS AT THE MARCH MEETING. NO MEMBER OF THE NOMINATING COMMITTEE SHALL SERVE TWO CONSECUTIVE YEARS UNLESS APPROVED BY A MAJORITY OF THE BOARD.
SECTION 2. THE NOMINATING COMMITTEE SHALL MEET WITHIN 10 DAYS AFTER ITS ELECTION, AND APPOINT A CHAIRPERSON. THE MEETING SHALL BE CALLED BY THE FIRST ELECTED MEMBER.
SECTION 3. A BALLOT WITH THE CANDIDATES LISTED SHALL BE MAILED TO ALL MEMBERS OF THE ASSOCIATES BY APRIL 15. ADDITIONAL NOMINATIONS MAY BE MADE AT THE OPEN MEETING IN MAY, PROVIDED THE CONSENT OF THE CANDIDATE HAS BEEN OBTAINED IN WRITING. THE BALLOT MUST BE RETURNED TO THE CHAIR OF THE NOMINATING COMMITTEE BY MAY 1, OR BEFORE THE MAY BOARD OF DIRECTORS MEETING TO WHICH ALL MEMBERS OF THE ASSOCIATES OF THE BRAND LIBRARY AND ART CENTER SHALL BE INVITED AND ACTIVELY ENCOURAGED TO ATTEND.
SECTION 4. THE INSTALLATION OF OFFICERS SHALL BE HELD AT A TIME AND PLACE DESIGNATED BY THE INCOMING PRESIDENT.
SECTION 5. THE TERM OF OFFICE FOR ELECTED OFFICERS AND BOARD MEMBERS SHALL BE FOR ONE (1) YEAR, BEGINNING JULY 1. ELECTED OFFICERS AND BOARD MEMBERS SHALL SERVE NO MORE THAN TWO CONSECUTIVE TERMS IN THE SAME POSITION EXCEPT IN SPECIAL SITUATIONS AS APPROVED BY A MAJORITY VOTE OF THE BOARD OF DIRECTORS.
ARTICLE XI. AMENDMENT OF BYLAWS
THESE BYLAWS MAY BE AMENDED BY A MAJORITY VOTE OF THE BOARD OF DIRECTORS AT A REGULAR MEETING OF THE BOARD. MEMBERS SHALL BE NOTIFIED OF PROPOSED CHANGES IN WRITING AT LEAST THIRTY (30) DAYS IN ADVANCE OF SAID MEETING.
ARTICLE XII. DISSOLUTION
IN THE EVENT THE ASSOCIATION IS DISSOLVED, ALL ASSETS OF THE ASSOCIATION SHALL BE TURNED OVER TO THE BRAND LIBRARY AND ART CENTER.
ARTICLE XIII.
PARLIAMENTARY AUTHORITY ROBERT'S RULES OF ORDER, NEWLY REVISED, SHALL GOVERN THE ASSOCIATES OF BRAND LIBRARY AND ART CENTER IN ALL MATTERS OF PROCEDURE NOT COVERED BY THESE BYLAWS.
These BYLAWS were updated on 03/24/04 by Noel Browning, Secretary of the Associates.
Amendments to these BYLAWS were added on 09/11/04 by Noel Browning, Secretary of the Associates.
